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Temecula staff reports low vacancy rates but long hiring timelines under AB 2561
Summary
HR analyst Jessica Robinson told the council the city averaged a 4.6% vacancy rate in 2025 across 202.2 authorized FTEs and an average time-to-hire of 84 business days; staff recommended continuing recruitment process improvements and reporting as required under AB 2561.
Jessica Robinson, the city's human-resources analyst, presented the Temecula City Council with the annual workforce-vacancy report required by Assembly Bill 2561, saying the city had stable vacancy levels in 2025 and had taken steps to shorten hiring timelines.
Robinson told the council the city had 202.2 budgeted full-time-equivalent positions as of Dec. 31, 2025, and an annual average vacancy rate of 4.6%, with most months between 3% and 5%. She said the low for the year was 3% in June and the high was 7.4% in December, driven largely by retirements. "We anticipated some of these departures and began recruitment early," Robinson said.
Robinson reviewed hiring metrics: 28 positions were filled in 2025; the city's average time to hire was 84 business days. Positions filled from existing eligibility lists averaged 32 calendar days; internal-only recruitments averaged 113 days, and new external recruitments averaged 148 days. She said departments use temporary assignments and internal continuity staffing during recruitments and that the city is evaluating electronic offers and enhancements to applicant-tracking and reference-check processes.
On vacancy counts, Robinson reported 35 vacancies across the 202.2 authorized positions and described internal promotions and transfers as the largest contributors to turnover. She explained that represented employees (Teamsters Local 986, 117 authorized positions) had nine vacancies, a 7.7% vacancy rate — below AB 2561's 20% threshold that would require additional reporting.
Robinson concluded the presentation by saying HR will continue annual reviews of hiring policies and explore improvements, including structured screening questions and evaluating AI tools in application materials. Mayor Alexander thanked staff and closed the public hearing; the item was received and filed with no public comments during the hearing.
The council did not take formal action on the report beyond receiving and filing it; staff will continue to track and report metrics required by AB 2561.
