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Board hears change order to fix Beaver Creek Elementary retention basin and reviews fleet and maintenance purchases
Summary
Directors were told a change order is needed to remove silt and clay from Beaver Creek Elementary's retention basin after it failed to drain; the board also reviewed purchases including a wheelchair-accessible van, a large-format printer and annual facility contracts.
Director Ross presented facilities items including a proposed change order for the Beaver Creek Elementary expansion project to remove silt and clay from a retention basin that is not functioning as designed. The work had not yet been executed at the time of the Committee of the Whole discussion.
An engineering representative said the basin was built to DEP-mandated soil specifications but still failed to perform; the proposed remedy is to remove the amended soil mix above the drain lines and replace it with sand so the basin will empty within 72 hours after rainfall. The board questioned whether the problem stemmed from a design error, unforeseen conditions or required DEP specification changes; the representative said the three parties (conservation district, Downingtown borough engineers and the district's civil engineer) agreed the amended soil must be removed.
Director Ross said the work would be funded from contingency; the transcript records the board discussing insurance coverage and whether the issue falls under errors-and-omissions claims, and the engineer said it was below the claim threshold. "They did the design properly, did testing to confirm that, but the design still did not function as required," the engineer said.
The facilities agenda also included annual services and purchases: a PO to Moyer Pest Control for $14,364, preventative maintenance on district generators for $12,800, annual inspections of bleachers and gym equipment for $28,251, and a purchase of two replacement Chevrolet Silverado trucks for the district fleet ($152,736). Director Ross said the trucks are part of the district's replacement cycle.
The Committee of the Whole discussed these items; several were presented as action items for formal approval but the transcript of this session does not record final roll-call votes for every contract during the Committee of the Whole discussion. Administrators indicated the change order and PO requests would move forward through the district's procurement and approval processes.
