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Stokesdale council approves $410,662 GeoSport field lighting contract with 25‑year system warranty
Summary
Council authorized Mayor Crawford to sign a $410,662 contract with Reynoldo Electric to install GeoSport field lighting at Stokesdale Town Park, funded by federal ARPA remaining funds and a $175,000 state grant; council requested confirmation the installer is authorized to deliver the manufacturer's full system warranty.
The Stokesdale Town Council voted to authorize Mayor Crawford to sign a $410,662 contract with Reynoldo Electric to install GeoSport field lighting at the Stokesdale Town Park general‑use soccer fields, with a full system 25‑year warranty.
Council members and staff raised warranty and installer‑authorization questions before the vote. One council member asked that staff confirm with the manufacturer that the proposed installer is certified to install the system and to ensure the manufacturer's full system warranty would extend to the town. Town staff and the town attorney said warranty language is addressed in the contract's standard provisions and that staff would add a contingency to confirm installer approval before final execution.
Finance staff told the council the project is fully funded from existing grant and restricted funds: about $276,791.81 remains in the town's federal ARPA fund and the town has a $175,000 North Carolina General Assembly grant specifically earmarked for soccer field lighting at Stokesdale Town Park. That combination covers the $410,662 contract, leaving an estimated $41,129.81 in those accounts after the purchase.
Councilmember Foy moved to authorize the mayor to execute the contract; the motion was seconded and passed by recorded voice vote with all council members voting in the affirmative. Council directed staff to confirm the installer's authorization with the manufacturer and make the warranty confirmation a condition of final contract execution.
Why it matters: The contract funds lighting for community athletic fields without tapping the town's general fund; council asked for due diligence on warranty transfer and installer certification to protect the town's long‑term investment.
What happens next: Staff will confirm installer authorization with the manufacturer and, when confirmed, finalize the contract for Mayor Crawford's signature and coordinate scheduling with Duke Energy and the vendor.
