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Council tables East Cameron Lift Station award amid $52,000 funding shortfall
Summary
Council recognized the low bid for the East Cameron Lift Station exceeded available CDBG funds by about $52,000; the council voted to table notice of award while staff clarifies whether the MDD or other sources will cover the gap.
City staff and consultants told the council the East Cameron Lift Station project has been in planning for roughly four years and recently went back out to bid.
"The money that I understand is available is $448,000, and the low bid was 499,000, $942," Gerald (city public-works staff) said, citing numbers in the packet and identifying a roughly $52,000 shortfall between the CDBG award and the apparent low bid.
Staff said the MDD (municipal development district) had committed a $50,000 local match in the original application but the bids came in higher than anticipated, creating uncertainty whether the MDD will cover the additional $52,000. Councilmembers questioned the prudence of moving forward without confirmed funding and whether delaying the notice of award would leave the low bidder waiting.
Council voted to table the notice of award and return the item for final approval when funding is clarified. Staff said the tabling does not obligate the city to contract yet; any final award will return to council for a separate vote.
The issue was driven by elevated bid prices and a timing mismatch between grant application assumptions and actual bid results. The council asked staff to seek confirmation from the MDD and report back at the next meeting.
