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Board approves multiple 2026–28 service contracts, moves toward in‑house lawn care and accepts higher fuel bid
Summary
The South Vermillion board awarded fuel, refuse, pest control and fire‑safety contracts and approved a plan to bring lawn care in‑house; bids included Keystone Cooperative for fuel ($6.08/gal diesel), Republic Services for refuse, Orchid for pest control and 'Fire and Security' for fire‑system maintenance.
At its May meeting the South Vermillion Community School Corporation board approved a slate of vendor awards for multi‑year service contracts and signaled a shift to in‑house lawn care beginning January to control rising costs.
Dr. Scott Williams presented procurement results and recommendations. The board approved awarding the 2026‑27 fuel contract to Keystone Cooperative; the single submitted proposal listed diesel at $6.08 per gallon and regular gasoline at $3.01 per gallon. Facilities staff said district tanks hold about 500 gallons of each product and that deliveries occur weekly.
On refuse services, the board accepted the recommendation to award the 2026‑2028 contract to Republic Services; the winning proposal was recorded at $39,430.02 annually. The competing offer recorded in the transcript appears as $42,007,880 — a value that is plausibly a transcription or formatting error and was not clarified during the meeting. Facilities staff also reported pest control bids with Orkin at $7,234 annually and ARAD at $13,960; the board awarded the pest control contract to Orchid for 2026‑2028. The board also approved a two‑year inspection and maintenance contract for fire‑system services from a vendor recorded as 'Fire and Security' (bid recorded at $18,387).
Board members discussed lawn care bids (Stepwood Lawn Care at $76,315 per year and another bidder at $75,280) and heard staff recommendations to transition lawn care to an in‑house model beginning January, after purchasing additional mowers and a truck. Facilities staff estimated year‑one savings of approximately $10,000 after equipment purchases and expected ongoing savings thereafter; staff said the district will return to the board if the plan needs future revision.
All contract awards and the lawn‑care recommendation passed by voice votes. The transcript records the motions and that "aye" votes carried; it does not contain roll‑call tallies by name for each vote.
