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Fairport trustees approve a slate of budget transfers and reserve moves to fund equipment, drainage and future projects
Summary
The Village of Fairport on Oct. 14 approved multiple budget transfers and reserve appropriations—including a $30,000 catch‑basin appropriation and a $600,000 transfer to its capital reserve—after staff explained timing, CHIPS reimbursements and purchase‑order overruns.
The Village of Fairport Board of Trustees on Oct. 14 approved a series of budget transfers, reserve expenditures and appropriations to cover timing differences, purchase‑order overages and planned infrastructure needs.
Clerk/Treasurer Megan told the board the transfers reconcile uneven timing on bills and expected higher costs in several line items, including a roughly $3,500 increase in general liability insurance and bond closing costs that will rise when a BAN converts to a bond. She also explained insurance proceeds covered a repair to a public works truck and that staff is moving funds in real time to keep budgets aligned.
Key votes at the meeting included: the authorization of itemized budget transfers; a resolution to use the Fire Equipment Capital Reserve to cover digital imaging cameras and turnout gear purchase orders that exceeded the initial budget; appropriation of $30,000 from fund balance to purchase additional catch basins (manholes) for upcoming street projects; and a transfer of $4,100 in additional CHIPS reimbursement back into the general capital reserve. Trustees also approved moving $600,000 into the general capital reserve to help fund future projects and accepted the September 2025 financial statements.
The $30,000 appropriation was described as part of an operational change: the DPW now purchases catch basins well in advance of the street program to ensure supply, and CHIPS reimbursements (when applicable) are returned to the general fund and then reappropriated for future basin purchases.
Other routine approvals included payment of audited bills, a composting metric report that showed about 4,441 pounds (2.22 tons) of organic material diverted from landfill for the month, and amendments to October health and dental premium payments (reduced to $55,426.66) with an estimated November cap not to exceed $60,000, subject to audit.
All motions on the budget and reserve items passed by voice vote as recorded at the meeting. The board indicated these steps are intended to better manage cash flow, reimbursements and expected capital needs as several infrastructure projects continue on Main Street and nearby corridors.
Votes at a glance: - Authorize itemized budget transfers — approved (voice vote, unanimous) - Additional expenditures from General Capital Reserve (2025–26 capital plan) — approved (unanimous) - Fire Equipment Capital Reserve expenditures (digital cameras, turnout gear) — approved (unanimous) - Appropriate $30,000 for storm sewer drainage / catch basins — approved (unanimous) - Transfer $4,100 to general capital reserve (CHIPS reimbursement) — approved (unanimous) - Transfer $600,000 to general capital reserve — approved (unanimous) - Accept September 2025 financial statements — approved (unanimous) - Amend October health/dental premiums to $55,426.66; authorize November estimate ≤ $60,000 — approved (unanimous)
The board’s financial approvals are part of ongoing work to complete the village’s 2025‑26 capital program and to manage cash flow while the Main Street streetscape and other construction projects wrap up.
