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Hampshire board approves contract with Locust to replace legacy software; trustees note $8,251 annual fee plus $18,000 setup
Summary
Trustees approved resolution 26‑20 to finalize a contract with a vendor identified as Locust to replace Tyler/MSI for core village software; the board discussed an $8,251 annual user fee and an $18,000 one‑time module/setup charge and authorized contract approval.
The board approved a resolution authorizing a contract with a vendor identified in meeting materials as Locust to replace portions of the village’s legacy municipal software systems.
Staff said the signed agreement covers an annual user license of $8,251 and that an additional one‑time module/setup fee of about $18,000 will cover initial configuration; the two items were described as separate charges (annual license vs. one‑time setup). Staff told trustees the Locust implementation would allow up to 10 users and could replace existing Tyler and MSI systems over time; staff also warned that extraction/import fees are part of implementation and that the village remains under contract obligations for Tyler for several years.
Trustees asked for clarification about annual versus one‑time costs, training, and migration fees; staff said the $18,000 was a setup fee and that training was not contracted as a separate ongoing charge. The board approved resolution 26‑20 by roll call (vote recorded as unanimous). Staff said they will work with legal on contract termination and data extraction from the existing vendors where necessary.
Action: Resolution to approve the Locust contract (resolution 26‑20) was passed by the board; staff will proceed with implementation planning and report back on migration milestones and any additional implementation costs.
