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Board approves up to $1.665 million for new ERP/HRIS platform
Summary
The board approved a one-time supplemental appropriation not to exceed $1,665,000 to procure and deploy an OpenGov/NeoGov ERP/HRIS platform via Sourcewell cooperative contract; motion authorizes the county administrator to execute purchase orders subject to legal review.
The Culpeper County Board of Supervisors voted to approve a one-time supplemental appropriation from the general fund, not to exceed $1,665,000, to procure and deploy an enterprise ERP/HRIS platform (OpenGov/NeoGov) under a Sourcewell cooperative contract. The motion, moved and seconded during added old business, specified the appropriation would cover term-one software licensing, professional services, implementation costs, travel and a 10% deployment contingency reserve. The motion also authorized the county administrator to execute purchase orders and related documents subject to review by the county attorney.
Because the appropriation exceeded $1 million, the board conducted a roll-call vote. The meeting record indicates one member voted in opposition and one member was not present for the roll call; the motion carried and the appropriation was approved. Supervisor Bates and others raised concerns during discussion about the pace of the procurement process and the perceived speed of vendor selection; those concerns were recorded in the meeting minutes.
The motion provides the county administrator authority to finalize purchase orders, subject to legal review, and directs staff to proceed with implementation under the approved contract terms.
