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Sister Cities Committee to set up special revenue fund and draft donor letter
Summary
Committee members agreed to draft a donor letter and work with finance to create a special revenue fund to accept donations for Sister Cities activities; members noted the city council must approve acceptance of donations to the fund.
The Sister Cities Committee agreed to establish a special revenue fund to accept donations for sister‑city activities and assigned members to take next steps. The Chair and Committee Member Bob will draft a donor letter and Christina will coordinate with the finance department to create the revenue fund and obtain a tax ID, members said.
Committee members noted the mechanics are routine: finance staff can create a fund and a checkbox in the city’s accounting system and assign a fund number. The committee emphasized that the acceptance of private donations and the use of funds will require city council approval of the relevant letters or agreements.
Members discussed keeping the fund and its uses transparent and said they want to avoid spending taxpayer money on hospitality; the committee plans to accept donations earmarked for hosting delegations and similar activities.
Next steps assigned at the meeting were: draft the donor letter, have committee members review it, and coordinate with finance on establishing the special revenue fund so donations can be received and tracked for future events.
