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Board awards Newbridge Middle School staircase contract after value engineering
Summary
After bids exceeded early estimates, staff reduced scope and recommended a $250,000 contract for the Newbridge Middle School exterior stair replacement; the board voted to award the contract to T.E. Davis Construction.
District staff recommended and the board approved an award for the Newbridge Middle School exterior stairway replacement after a value‑engineering review reduced the project cost below the board’s formal bid threshold.
Dr. Gardner told the board that three construction firms submitted bids for the Newbridge Middle School stair replacement and related alternates. The full package, including alternates, exceeded $1 million. The base bid for the staircase alone was $388,000, higher than initial planning estimates and above the district’s $300,000 formal‑advertising threshold described in board policy 91.20. Through a value‑engineering process that eliminated a steel canopy and related structural components, staff reduced the recommended base project cost to $250,000.
Dr. Gardner said the project was advertised and bid in compliance with North Carolina statute cited in the presentation; staff identified T.E. Davis Construction Company as the lowest responsive, responsible bidder and recommended awarding the contract. The board member who moved the award (name not specified in the transcript) made the motion; another board member seconded. The board approved the motion by voice vote with no recorded opposition.
Key financial and policy details disclosed at the meeting:
• Base bid before value engineering: $388,000. • Reduced recommended contract after value engineering: $250,000. • Board policy 91.20 requires formal advertisement for projects estimated at $300,000 or more and prohibits dividing projects to avoid bidding requirements.
The board did not record a roll‑call tally of individual votes in the transcript; the motion passed by voice vote. Staff said a notice to proceed and preconstruction meeting will establish the official start date with T.E. Davis Construction.
Next steps: staff will finalize contract documents and set a construction schedule; the meeting record does not show any amendment or contingency details beyond the value‑engineering changes discussed.
