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Council authorizes execution of Ellisboro Road waterline extension contract with Yates Construction
Summary
Council reviewed and authorized the town to execute a construction contract with Yates Construction for the Ellisboro Road waterline extension; staff and the town attorney confirmed standard terms including a 365‑day completion window (plus 30‑day administrative period), progress payments with 5% retainage, and change‑order protections.
The Stokesdale Town Council moved to authorize Mayor Crawford to sign and execute the construction contract with Yates Construction for the Ellisboro Road waterline extension project.
Contract details discussed: Town Attorney and staff reviewed the contract’s standard conditions, noting a 365‑day completion timeframe that begins 30 days after contract approval (effectively 395 days). The contract provides monthly progress payments (95% paid; 5% retainage) and allows for change orders; council members were warned that change orders are a common source of disputes in construction procurements.
Financial context and reimbursements: Council members noted that the town has an upfront $600,000 reimbursement from Guilford County as part of a roughly $3.1 million grant; engineering costs already drawn down and additional reimbursement requests expected. Staff said reimbursements are typically processed within about 30 days.
Council action: A motion authorizing the mayor to execute the agreement was made and seconded; council members recorded their affirmative votes during the meeting.
Next steps: Town staff will administer the contract, McKinley Engineering will provide inspections under the existing engineering contract, and the town will process monthly pay requests and retainage per the contract schedule.
