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Council defers $410,662 soccer‑field lighting decision after warranty, utility and contract concerns
Summary
Council reviewed five bids and heard a $410,662 full‑system proposal (25‑year warranty) for new lights at Stokesdale Town Park; members requested a Duke Energy three‑phase cost estimate and town‑attorney review of the contract before final approval.
Stokesdale councilmembers on Tuesday debated whether to approve a $410,662 full‑system lighting proposal for the Town Park soccer fields that would replace wooden poles with steel poles and include a manufacturer 25‑year warranty.
The case: Chair of the Park Improvement Committee described five bids ranging roughly from $302,477 to $429,950 and urged the council to consider Ral Electric’s GeoSports full‑system option at $410,662 because it included steel poles and a 25‑year warranty that would reduce long‑term maintenance costs.
Vendor and town staff explained that the job likely requires Duke Energy to upgrade to a 480‑volt, three‑phase service (the vendor and Duke Energy engineer estimated the utility work could cost in the neighborhood of $10,000–$20,000, though a firm quote was not yet available). "That 480 meter back there will pay for itself," the vendor said when describing efficiency and wiring advantages.
Council concerns: Members pressed for written warranty language, a Duke Energy firm estimate for the underground three‑phase run, clarity on operating and maintenance expectations, and confirmation of insurance coverage for storm and lightning exclusions. Town Attorney Chuck asked that a contract be drafted and reviewed by council before the mayor signs it. Ultimately the council voted to defer final contract execution and asked the town attorney and staff to negotiate a contract that includes the warranty and a clear scope of work.
Why it matters: The project is the largest park investment discussed by the council and is expected to be funded from a mix of a state lighting grant and remaining ARPA funds. Councilmembers said they do not want to risk unforeseen costs without specific Duke Energy numbers and an attorney‑reviewed contract.
What’s next: Staff will seek a firm Duke Energy cost for the three‑phase service and the town attorney will draft a contract incorporating the warranty terms; council signoff will be sought at a special meeting or the next regular meeting once the documents and utility estimate are available.
