DuBois council pre-authorizes city hall payout apps, confirms downtown grant match and accredits downtown group

The DuBois city council voted to pre-authorize staff to pay city hall renovation payout applications as soon as the final pay-app paperwork is received, noting the expenditures are within the adopted budget and funds have been transferred to the general fund.

During consideration of final bills and claims, a staff member explained a $20,000 line item intended for a downtown group remains subject to previously discussed matching requirements; staff reported accreditation materials had been graded and returned with a 96% score, and the final accreditation letter is still pending. The meeting record states staff will provide the pending letter when available.

Councilors asked for clarification about timing and previous schedule estimates; staff noted delays tied to the state budget process affected evaluations. Councilors approved paying the city bills by voice vote.

On the city hall renovation payout applications, staff said they had received the numbers and sought pre-authorization to disburse funds on receipt of completed payout forms. Manager and staff advised all pay apps were within budget except one application for $18,000, described as mostly a change order intended to ensure contractor completion; staff recommended deferring payment of that $18,000 until 2026 rather than paying it in the current year. The council approved pre-authorization for the other pay apps and accepted the recommendation to hold the $18,000 pay application for later action.

Sandy Township separately moved and approved its own final bills and claims.

The meeting proceeded to consolidation items and other agenda business after the bills were addressed.