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Texas City unveils ERP readiness report; approves small-step ERP module deployment
Summary
CFO Cynthia Rushing told the commission that a third-party readiness assessment found about 90% of Munis modules unimplemented; commissioners approved a $14,603 implementation of an AP automation module and reiterated a separate $152,000 consultant contract remains for an ERP vendor selection.
CFO Cynthia Rushing told the Texas City Commission on May 6 that a third-party readiness assessment found the city is underusing its enterprise resource planning software and recommended a staged implementation and more staff training.
Rushing said the assessment, conducted by RGP, identified that "90% of the modules owned by Texas City were not implemented," leaving the city paying for functionality it does not use. She told commissioners that common problems included lack of training, redundant satellite systems and poor real-time information from the core system, Munis (a Tyler product).
The assessment flagged 13 functional areas with deficiencies and recommended prioritizing enterprisewide modules such as financials, timekeeping, human capital management, grants and asset management. "We have 14 different applications provided by other systems but that functionality exists in Munis," Rushing said, noting that consolidating functionality could reduce duplicate costs.
On the agenda the commission approved a budget amendment to implement an accounts-payable automation module in the city's current Munis instance. Rushing described that request as separate from a previously authorized $152,000 consultant engagement to support a potential RFP and vendor selection for a broader ERP effort; the AP automation line item was for $14,603.
Commission discussion centered on training needs and long-term savings. Rushing said some outside software contracts could be eliminated as Munis modules are adopted; staff estimated the city pays roughly $1.4 million across outside software systems today, but officials did not present a single consolidated long-term savings projection for the full program.
The commission approved the AP automation implementation and also reiterated the consultant contract to support an ERP vendor selection effort remains active. City staff said the rollout will be phased by module and emphasized training and internal capacity as critical to success.
