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Forest Grove board approves multi‑year technology and support renewals totaling six figures
Summary
Directors approved multi‑year renewals for district technology services — voice licensing, Google Workspace, Microsoft, web filtering and Dell server support — citing savings from multi‑year agreements and the need to stabilize pricing.
District technology staff detailed a package of multi‑year renewals and support agreements and recommended that the board approve longer terms where state pricing or vendor proposals offered savings. Staff framed the purchases as a way to stabilize costs amid vendor price changes and maintain district systems.
Key items presented and approved: a five‑year Cisco voice licensing agreement (staff discussed a five‑year pricing option and stated a total and an annual amount during Q&A); a three‑year Google Workspace for Education renewal through the state consortium OETC (three‑year total and annual breakdown were presented); a Microsoft licensing renewal for 2026‑27 (staff said Microsoft did not offer multi‑year savings for this product); a five‑year renewal for the district’s web filtering/secure access solution (formerly Cisco Umbrella) to secure a lower long‑term price; and a three‑year Dell service/support agreement for physical servers (presented via Dell Financial Services / SHI reseller). Staff repeatedly explained that multi‑year options were chosen to avoid higher single‑year price increases some vendors planned to impose.
Board members asked questions about payment timing, whether approving a multi‑year agreement requires annual board action, contingency language for early termination and the percentage increases compared with last year. Staff said multi‑year approvals lock in pricing and avoid expected increases; they noted termination clauses and typical contract language that could include penalties if a district terminated early.
Numbers discussed at the meeting (as presented by staff): Cisco voice: total $31,700 (5‑year), annual figure discussed as $60,340 for 2026‑27 in the presentation; Google Workspace: three‑year total $116,640, annual $38,880; Microsoft licensing: $58,397 for 2026‑27; Cisco Secure Access web filter: total $135,240 and annual $27,048 (five‑year); Dell service support: three‑year total $97,268.24, annual $35,154.91. Some figures were discussed in detail and clarified on request; where staff remarks appeared inconsistent, directors asked for clarification and staff addressed the context and payment schedule.
All renewals were approved by the board during the meeting to ensure continuity of services and to lock in pricing where vendors offered reduced rates for multi‑year commitments.
