Committee approves April vouchers, queries treasurer about PFM and grant‑funded harm‑reduction spending

The Dunn County Committee on Administration approved the county's April vouchers at its May 27 meeting and spent a major portion of the session reviewing financial reports, investment management and specific invoices.

During staff reports, a supervisor flagged that the firm PFM now shows a zero balance. The Treasurer explained the county has shifted most invested funds to UBS and "we don't pay the monthly fee to them anymore of $12.50," a change supervisors praised as a cost improvement. The committee heard that the prior $12.50 monthly fee equated to roughly $15,000 a year in fees.

Britney, the finance staff member who walked the committee through encumbrances and expense reporting, explained how purchase orders and invoice payments show as alternating positive and negative figures on the month-by-month report. "The positive is going to be that we have an approved requisition that moved to a purchase order... but the negative is going to be that we paid the invoice," Britney said while illustrating a $65,000 aerial‑scan PO with $45,000 paid so far.

Supervisors pressed staff about a $2,200 line to Guardian Incorporated described as "harm reduction supplies." Staff said the invoice covered safer lockboxes, prescription locking bags and caps and appears to be paid from a grant, not the county's general fund. The Treasurer said staff will check how often those supplies are purchased and noted the payment had been entered into the BSNA system as a single invoice.

The committee also approved a full‑time equivalency amendment for the deputy register of deeds to support a phased retirement and successor hiring plan. Staff said the request reshuffled funded hours (keeping total funded FTE at 2.25) and could make the two reconfigured positions ineligible for benefits, producing a budget decrease in the following year.

After discussion, a motion to approve the vouchers passed with recorded vocal consent in the meeting; the FTE amendment likewise passed by voice vote. Staff said they will follow up with clarifications on the budget‑report column that showed an anomalous "534.37" percent figure and will provide more detail on recurring grant purchases.

Next steps: finance will report back with corrected reporting figures and any clarifications on grant invoice frequency and investment arrangements.