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Commissioners accept favorable 2015 audit; treasurer raises oversight concerns about checking accounts under county EIN
Summary
Auditor Dana Izatt presented a favorable 2015 financial audit, which the board accepted. Treasurer Angie Mendenhall reported multiple checking accounts using the county’s EIN and recommended reconciling signers or having outside entities obtain their own EINs; commissioners asked department heads to meet and requested monthly audits if accounts continue.
Auditor Dana Izatt presented the Caribou County 2015 financial audit on April 25 and described the results as favorable. Commissioner Mark Mathews moved to accept the audit; Commissioner Phil Christensen seconded the motion and it carried. Izatt also presented the management representation letter for signature.
Treasurer Angie Mendenhall and Randy Johnson of U.S. Bank told commissioners they had identified multiple checking accounts operating under the county’s EIN that the treasurer and clerk did not have visibility into. Mendenhall said outside auditors have flagged such accounts in other counties and expressed concern about debit-card security; she recommended reconciling authorized signers and, where appropriate, having outside entities obtain separate EINs. Commissioners asked to meet with department heads to review accounts and required monthly reporting if accounts remain.
The board also approved tax-roll adjustments after staff identified posting errors: Commissioner Christensen moved to remove parcel MH93450 from the mobile-home roll and add it to real-property parcel 09S42E367201; Commissioner Mathews seconded and the motion carried. Commissioners also approved removing parcel MH9416G from the tax roll. The board approved payment of claims totaling $119,727.68 and payroll claims totaling $142,813.98, and approved the April 11, 2016 minutes. The board signed a memorandum of understanding with the City of Soda Springs for Road & Bridge assistance on public works street projects.
No additional details about individual outside accounts or the full list of signers were recorded in the minutes; commissioners directed further review and departmental meetings to resolve outstanding oversight questions.
