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Northport council approves credit-card and ACH policies, refers CIP and pays $224,244.65 in bills
Summary
Council adopted a credit-card usage policy and an ACH electronic-transfer policy, voted to refer the draft CIP and three-point evaluation rubric to the planning commission, and approved payment of $224,244.65 in bills after questions about specific charges.
At the Aug. 8 Northport Village Council meeting trustees approved several administrative items intended to formalize financial operations and move the capital-improvement process forward.
Credit-card policy: The council adopted a proposed village credit-card usage resolution and policy to enable a village credit-card program intended to streamline recurring subscription payments and other municipal purchases. Staff noted the program will include reporting and program-level credit limits (presented as a percentage of the general fund) and said they will provide monthly reporting to the council. The motion to adopt the policy was moved and passed.
ACH policy: Council also approved a formal ACH electronic-transfer policy authorizing the clerk and village manager to initiate and approve recurring ACH transfers. Staff said the practice reflects existing operations and will be documented for auditor review.
CIP referral: Trustees voted to refer the draft five-year Capital Improvement Program and the manager’s proposed three-point evaluation criteria (safety/contractual risk; number of residents affected; cost-increase risk from delay) to the planning commission for consideration and comment.
Payment of bills: The council approved payment of bills totaling $224,244.65. Trustees asked questions about several line items (locksmith charges for specialized locks, allocation transfers between water and sewer receipts, and a rise in payment-processor and reservation fees). Staff explained the accounting treatment and fee netting and answered follow-up questions.
All motions carried during the session; staff directed to proceed with documentation and next steps for implementation and to return with any follow-up information requested by trustees.
