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Board reviews renewals and sole‑source CHAMPS contract; member proposes phase‑out of non‑mandated cloud apps to protect student data
Summary
Board members discussed multiple MOU renewals including a sole‑source Safe and Civil Schools (CHAMPS) training MOU and LAN School lab‑management software; one board member proposed a late resolution to limit cloud‑hosted apps that commingle student data and to move toward district‑managed hosting.
Board discussion covered several consent‑agenda renewals and contract items and shifted to data‑security concerns after members flagged recent breaches in other jurisdictions.
Staff described an Early Learning Academy MOU to extend CHAMPS (Safe and Civil Schools) professional development districtwide and explained the contract is sole source even though it did not exceed the dollar threshold, prompting questions about scope and whether the tool focuses on behavior or instructional engagement. Staff said CHAMPS is a district initiative tied to broader student‑engagement work and that the contract supports teacher professional development.
Separately, members reviewed LAN School, a lab‑management tool that allows teachers to monitor student activity on lab computers. Board members asked whether LAN School runs on district‑controlled servers or a third‑party cloud and whether data are commingled with other districts; staff said they would verify hosting arrangements before the next meeting.
After discussing multiple renewals, one board member introduced a last‑minute resolution aimed at protecting student and employee data by phasing out non‑state‑mandated cloud applications and exploring options for district‑managed hosting. Proponents said recent data breaches make this urgent and asked staff to provide a costed plan; others cautioned about the late submission and asked for the item to be scheduled with adequate review time.
What’s next: Staff will verify LAN School hosting and clarify sole‑source rationale on the CHAMPS MOU; data‑security proposal will be re‑circulated and staff asked to provide cost and feasibility information for the board’s next meeting.
