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Woburn launches centralized enrollment center with language-access support
Summary
Woburn Public Schools unveiled a central registration center for 2026–27 that offers online appointment booking, translated materials, Chromebooks and on-site interpretation; district staff say the effort aims to streamline enrollment and lower barriers for families.
WOBURN — The Woburn School Committee heard a presentation on a new central registration and enrollment center intended to simplify school enrollment and expand language-access services for families.
Ryan Caldwell, the district’s multilingual (ML) director, said the team created a central registration flyer in multiple languages, set up a single email (enrollment@woburnps) and added an online “book an appointment” link so families can schedule in-person or virtual appointments. "We printed the flyers, we printed the translations," Caldwell said, adding that the district is preparing the center for school-year 2026–27 and intentionally did not rush implementation during the current school year.
Lane Pinto, the district’s new enrollment engagement specialist, and Kate Schubert, administrative assistant supporting enrollment, described practical steps taken so families can complete the substantial registration packet: Chromebooks and furniture were purchased for family use, a small play area and books were added for children who accompany parents, and translated flyers were distributed at schools and the local library.
The district also emphasized language access. Caldwell said the system uses portable simultaneous-interpretation devices at events and has trained staff interpreters through grant-funded programs. "We have about 15 tier‑2 interpreters and roughly six tier‑3 interpreters," Caldwell said, noting the district continues to build internal capacity and can schedule certified interpreters for events and orientations.
Committee members praised the initiative and asked how they could help publicize the service. Caldwell asked the committee to share flyers and suggested community events and the fall all-district tour as outreach opportunities. "As much as we can advertise central registration, it is helpful for us," she said. Members also asked whether evening hours might be added; Caldwell answered that the center currently offers designated appointment days and walk-ins, with evening appointments a possible future expansion.
The committee requested access to the enrollment packet to better understand the family experience and to support outreach efforts.
What’s next: central registration is preparing for broader outreach this summer and for use in the 2026–27 enrollment cycle. The presentation closed with committee offers of help to distribute translated materials at community events.
