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Sandown commissioners ask for clearer pavilion brief; staff may commission $1,500 design meeting
Summary
After vendor responses, commissioners asked staff to refine pavilion materials and siting before proceeding; Northern Lights offered a $1,500 onsite design visit and a 3‑D rendering to support bidding and grant applications.
Commissioners discussed pavilion options and procurement on Feb. 18 after staff reported that three vendors requested more detailed specifications before providing firm estimates.
Staff said Northern Lights offered to attend a meeting for $1,500 to capture material choices, produce a 3‑D rendering and recommend a footprint suitable for bidding or grant applications. Commissioners asked for pictures and ideas to be gathered before engaging a designer so the contractor could produce proposals aligned with the town’s aesthetic and maintenance needs.
Discussion covered size (rough guidance around 30x50), flooring (finished concrete preferred), maintenance‑free materials such as a metal roof and steel framing, and the pavilion’s intended uses (camp shelter, town gatherings, movie nights). Commissioners emphasized the importance of matching the pavilion style to the recreation building and minimizing long‑term upkeep.
Next steps: staff to collect images and a refined materials brief and then decide whether to proceed with a Northern Lights visit and 3‑D design work.
