Staff member recommends City Council approve four on-call construction-management agreements

A staff member recommended that the Public Works and Transportation Committee recommend City Council approve and authorize the mayor to execute four on-call construction management and inspection agreements, each with an initial three-year term from July 1, 2026, to June 30, 2029, and options for two consecutive one-year extensions to June 30, 2031. "The recommendation is that the Public Works and Transportation Committee recommend that the City Council approve and authorize the mayor to execute the following agreements," the staff member said.

The agreements listed in the presentation were: Agreement 32600484 with Filippin Engineering Incorporated; Agreement 32600485 with Michael K. Nunley & Associates LLP; Agreement 32600486 with MNS Engineers Incorporated; and Agreement 32600488 with Turner & Townsend Hirry LLC. Each agreement was presented with a total not-to-exceed amount of $500,000. The staff member said the amounts apply over the potential five-year term if the one-year extensions are exercised.

Why it matters: pre-approved on-call service agreements let the city assign technical, licensed consultants quickly to capital improvement program (CIP) projects and other needs without running a full procurement for each task, staff said. "Utilization of these specialized contractors is necessary to provide services that supplement the skills and expertise and experience of city staff," the staff member said, describing services such as contract management, contractor coordination, grant coordination, field change reviews, technical and materials inspections, responding to RFIs, negotiating change orders, and as-built approvals.

Procurement and selection: staff said the purchasing department issued RFP 2647 on November 25, 2025, with a January 22, 2026 due date. The city received 11 proposals; four firms were recommended after review. According to the presentation, qualifications were reviewed by the engineering division manager and construction project management staff and ranked on company profile, assigned staff, relevant experience, and responsiveness.

Funding and next steps: staff said individual task work orders under the agreements will be funded from projects identified in the CIP or per-division needs; respective division project managers must verify sufficient funding before initiating work. Subsequent fiscal year allocations would be requested through the annual budget process. The committee presentation closed with no vote recorded in the supplied transcript; staff framed the item as a recommendation to the City Council for approval and mayoral authorization.

The committee did not record a formal vote or outcome in the provided transcript; the matter, as presented, will proceed to City Council consideration per staff recommendation.