Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Event Budget Submission topic
No spam. Unsubscribe anytime.
PTO task force votes to submit $52,000 events budget to council
Summary
The PTO task force approved a motion to submit a budget package to council totaling $52,000 for community events — including Halloween, Winterfest and Spring Fling — and authorized Chair Haley to file the committee report on the group’s behalf.
Haley, who opened the meeting and led the discussion, moved on behalf of the PTO task force to submit a proposed events budget to the council totaling $52,000, and the committee approved the motion.
The motion, presented by Haley, laid out per-event requests: $1,000 for a Bike Rodeo (Sept. 26, estimated attendance 200); $30,000 for Nightmare on Monroe/Halloween (Oct. 30–31, estimated attendance 15,000); $7,800 for Winterfest (favored Dec. 11, estimated attendance 500); $10,000 for Spring Fling (March 27); $200 for a youth leadership award; and $1,000 for miscellaneous expenses. Haley said the motion’s total amounted to $52,000.
The committee discussed whether to repeat last year’s requests or seek larger amounts; members voiced a range of suggested figures during the discussion, and several speakers urged asking for higher amounts because the council could reduce requests. After a second, the committee conducted a roll call. The transcript records named affirmative votes from Brian Rodriguez, Robin Hodor and Christine Gonzalez; the chair announced the motion passed.
Separately, the committee unanimously approved a motion giving Haley authority to produce and submit the committee report to council on the group’s behalf and to make minor adjustments as needed before filing.
Members also set tentative dates for several events: Bike Rodeo on Sept. 26, Nightmare on Monroe/Halloween around Oct. 30–31, Winterfest the weekend of Dec. 11–12 (participants expressed a preference for Friday, Dec. 11), and Spring Fling traditionally on the Saturday before Easter (discussed as March 27). The transcript shows discussion about attendance estimates for each event and line items carried over from last year’s request, including a prior Halloween request of $30,000 and Winterfest at $7,800.
The meeting ended after brief announcements and some confusion about the next meeting date (members mentioned June 24 and June 25); the chair confirmed a subsequent meeting notice would be provided.
Notes: where the transcript contained inconsistent or partial numbers, the article reports the figures as stated during the motion; attendance estimates and some suggested amounts were debated and not uniformly agreed upon.
