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Board reviews vouchers and grant funds for two replacement trucks, approves voucher list
Summary
Officials explained that the town received about $369,000 from a grant and expects $211,000 more, plus approximately $100,000 from debt service, to cover two replacement trucks; the board approved the vouchers needed to record the purchases and related journal entries.
Town officials told the New Hartford Town Board that state and grant funds will cover two replacement trucks, and the board approved vouchers to allow accounting transfers and purchases to proceed.
The town supervisor summarized the accounting position: the town received roughly $369,000 last fall from a grant (reported in transcript), expects approximately $211,000 more to arrive, and has about $100,000 identified in debt‑service funds earmarked for the vehicles. Staff explained the combination of those receipts should cover the approximately $498,000 total cost for two new trucks, and that year‑end journal entries will move funds into the proper equipment accounts once the incoming checks are posted.
Board members confirmed that the purchases are within a state contract (so no separate bidding was required) and that the grants will be subject to audit by the grantor. The board then moved to approve the vouchers: John moved, Dave seconded, and the motion carried on voice vote; one member noted an abstention on a single voucher that had a signature issue.
Officials said they will complete the required journal entries and return documentation to the board as the grant receipts post to the general ledger.
