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Board authorizes cooperative food bids and delegation to use Ed Law 2‑D compliant data‑privacy DPAs negotiated regionally
Summary
The board authorized the district to join cooperative food-service bids with a designated staff member to open bids and authorized use of DPAs negotiated by a regional operations center (the 'Rock') consistent with New York Education Law §2‑D, reserving the district's right to review agreements with its own counsel.
The board approved a resolution allowing the district to join cooperative bids for food-service goods and commodities and designated the senior director of food services, Annie Hudach, or her designee to receive and open those bids; the resolution also preserved the board's right to accept or reject bids.
Separately, the district packet included a resolution authorizing participation in a regional risk operations center (referred to in the packet as the 'Rock') to negotiate data-privacy agreements and related exhibits that incorporate requirements of New York Education Law §2‑D and Part 21 regulations governing student personally identifiable information. The resolution authorizes the Rock and its attorneys to negotiate DPAs; DPAs would be presented to the district for final execution, and the board reserved the right to consult the district's legal counsel before executing any agreement.
Board members noted the practical benefit of centralized negotiation — that negotiating DPAs and reviewing vendor compliance can be time-consuming and that a regional approach can reduce duplication of effort — and the board approved the resolution as presented.
Next steps: designated staff will receive bids under the cooperative procurement resolution; DPAs negotiated by the Rock may be used for vendors presented to the district, with district legal review as required.
