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Weldon board approves budget amendment, delays painting and flooring awards pending review
Summary
The board approved Budget Amendment No. 4 and an MOU with the N.C. Department of Public Instruction. Staff presented wide-ranging bids for summer painting and flooring and the board asked for further vetting, district contract forms and attorney review, with awards deferred to June 1.
At its regular meeting, the Weldon City Schools Board of Education approved Budget Amendment No. 4 and a memorandum of understanding with the N.C. Department of Public Instruction to pass through funds for regional consultants.
Kathy Kidd presented the May financials and noted the district is closing year-end books: "Final date to address federal funds is June 22nd," Kidd said. She told the board that most budgets are near typical year-end spend levels and that staff will close POS and finalize carryover and grant accounting.
The board then considered procurement for summer painting and flooring across all three district sites (elementary, middle, and central office). Operations staff presented RFP results showing wide variance among bids. Mr. Hunter summarized vendor responses and recommended allowing staff additional time to prepare district-standard contracts and to obtain attorney review before awards. "We were shocked by the range of differences in the numbers," Mr. Hunter said when discussing bid variance.
Staff identified several recommended finalists for painting (DM Bennett General Contractors; Diamond Touch Construction; H&R Home Enhancers LLC) and for flooring (Adams Thorn Company; SOS General Construction; Dan CM Consulting LLC). Board members asked about responsiveness, travel and mobilization costs for out-of-area bidders, and the district's options to ensure quality and follow-up service. The board agreed to delay final contract awards until June 1 to complete vetting and contract-form review.
The board also approved, by voice vote, a memorandum of understanding with the N.C. Department of Public Instruction for regional consultant flow-through funding; the district will retain a 10% administrative fee under the agreement. Several consent-agenda items were approved with items E and H pulled for later consideration, and the board set summer hours to begin the week of June 1.
The board gave staff direction to return on or before June 1 with firm recommendations and contract documents for attorney review; no final painting or flooring contracts were executed at this meeting.
