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Board hears timeline, design-phase scope and building-committee expectations for new construction projects
Summary
Presenters told the Regional School District 15 board the schematic design phase is expected to run about 1.5 years, with multiple opportunities for board, staff and community input; an architect RFP is expected mid-June and bids mid- to late July.
Board members at the May 26 meeting received details about the educational-specification process and the proposed design timeline for upcoming construction work.
Jeff, a project presenter who responded to board questions, said the schematic-design phase "is about a year and a half long," adding that schematic design will include decisions about interior program placement and exterior elements such as playground location and surfacing. He emphasized multiple opportunities for the board, faculty, staff and students to participate during schematic design and two windows to revise the educational specification: during the design process and one final time at project closeout.
Why it matters: the timetable and committee structure shape the workload for potential building-committee members and determine when architects and contractors will be engaged. Board members asked for clearer milestone outputs so potential committee members can assess time commitments before volunteering.
Key details from the discussion: presenters said they met with numerous constituent groups and circulated an 'EDS' summary and specs reflecting collected feedback. They noted a formal application target of about June 8 for internal steps and a formal Commissioner deadline of June 30. An RFP for architects was expected to be issued in mid-June, with about 30 days for responses and initial interviews and bid review in mid- to late July. The presenters described a likely building-committee cadence of one to three meetings per month during peak design periods; exact frequency depends on project needs.
Board members asked staff to circulate a Gantt-chart overlay that highlights heavier work periods so potential committee volunteers can see when intensive participation would be required. Presenters said they aim to provide a recommendation to the board by the June 8 meeting and will upload the minutes and required documents to the state grant portal as part of the application process.
The board approved motions later in the evening to apply for state grants and to authorize schematic work for several elementary-school projects, enabling the procurement steps Jeff described.
The meeting then moved into executive session for the superintendent’s end-of-year review.
