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Board of Public Works and Safety approves payment for street resurfacing, authorizes change order
Summary
The Board of Public Works and Safety voted to approve Resolution 2025-14, authorizing payment for completed street resurfacing work under the Community Crossings grant and approving a change order; the packet lists an invoice number and retainage amount and notes a reduction in the contract price in the change order materials.
The Board of Public Works and Safety voted to approve Resolution 2025-14 authorizing a change order and payment for completed street resurfacing under the municipality's Community Crossings grant. A staff member told the board the resurfacing contract was completed and the engineer had approved the work as complete.
The staff member said the contractor submitted a bill identified in the meeting packet as “28877357.” The packet also lists a retainage amount of “1519862” that the contractor has not yet billed; the retainage will be submitted later along with an affidavit confirming payment to subcontractors and employees. The packet includes change order number one showing a reduction in price presented as “33,1681” in the materials; the transcript and packet presentation did not make the currency formatting explicit.
A committee member moved to pass Resolution 2025-14 and a second was recorded; the motion carried by voice vote. The board did not state a roll-call tally during the discussion.
The board did not provide additional detail on the contractor name, the specific contract line items, or the timing for release of retainage beyond noting a future affidavit will accompany the retainage claim. Staff said the retainage will return to the board for approval when the contractor submits that invoice.
The next procedural step recorded in the meeting is the board's acknowledgement that the contractor submitted the invoice and that staff will return with the retainage invoice and supporting affidavit before release of those funds.
