Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Management Services topic
No spam. Unsubscribe anytime.
Management Services outlines $38M division budget, facility CIP and Union Station plans
Summary
Management Services staff told the council that the division budget (including internal service funds) is roughly $38 million, highlighted cost-savings measures and proposed a $1.5M facilities CIP plus Union Station planning tied to a potential federal match. Fleet replacement and IT allocations were flagged as ongoing budget drivers.
Lisa Stout, speaking for Management Services, gave the City Council a wide-ranging overview of the division’s responsibilities, its fund structure and the capital requests in the FY27 tentative budget.
Stout described Management Services as the city’s administrative backbone—fiscal operations (utility billing, treasury, purchasing), accounting and budgeting, human resources and risk, facilities, fleet and IT, and the justice court and recorder’s office. She said the management services budget totals about $38 million when internal service funds are included and emphasized that some internal funds are shown twice in accounting (once as an internal service fund and once in departmental expenses because they are billed back to users).
On capital requests, Stout requested $1.5 million for a general facilities CIP and described a separate Union Station CIP. She said staff are completing a LIDAR scan and structural and mechanical assessments before committing to renovations and that $2.5 million in city funds and roughly $3.6 million in federal sources are being pursued as part of a matched package. Stout emphasized coordination with Community and Economic Development and historic-preservation staff before significant spending.
Stout also reviewed fleet-replacement planning (an average target near $2.1–2.2 million annually), lease-rate billing for vehicle life-cycle funding and staffing changes that aim to reduce duplicated software and improve vendor controls (estimated software savings were cited at ~$43,000; third-party collection and AP contract changes estimated to save ~$146,000 with improved fraud protection).
Council members probed prioritization for the facilities CIP and how the Union Station money would be used; Stout said the LIDAR and engineering work will guide specific projects (foundation, HVAC, mechanical systems) and that staff won’t spend appropriated money until federal matching conditions are clear. No formal council action was taken; staff said CIP prioritization will return during the June work sessions.
