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Meeting participant: take three bids on advisement; lowest bid need not be chosen
Summary
A meeting participant advised taking three competitive bids "on advisement," saying the group did not have to accept the lowest offer and must document reasons if a bid is judged not reasonable or responsive; the bids were within $50,000 of each other.
A meeting participant advised the group to take three competitive procurement bids "on advisement," rather than selecting a bidder immediately. The participant said the group was not required to accept the lowest bid and would have to document "why they're not reasonable and responsive" if it chose otherwise.
The comment framed the procurement decision as procedural rather than automatic: "You can take them all on advisement," the participant said, and added, "You don't even have to accept the lowest one." The participant also characterized the submissions as "pretty good bids" and noted there were three offers.
Another participant asked how the group would proceed. In response, the speaker noted the three bids were close in price, saying, "We got three of them within $50,000." The exchange included clarifying questions such as "How you going to do that?" and brief back-and-forth indicating uncertainty about next steps or who would be excluded from the decision process.
The transcript does not record a formal motion, vote, or a decision to accept or reject any bid. No specific vendor names, contract amounts, or awarding authority were stated in the recorded exchange. The immediate outcome was procedural: the bids were discussed and the option to take them on advisement was presented, with a reminder to document any rationale for not accepting a low bid.
