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Poland board approves paving and fuel RFPs, moves ambulance accounts to collections and clears $1.23 million in bills
Summary
At its March 18 meeting the Poland Board of Select Persons authorized distribution of paving and fuel RFPs, approved ambulance-account write-offs for referral to collections (amount not clearly stated in the transcript), and approved payables totaling $1,233,385.35.
The Poland Board of Select Persons on March 18 approved a slate of procurement and financial actions: distribution of paving and fuel requests for proposals, referral of ambulance accounts to collections, and payment of $1,233,385.35 in fiscal-year 2025 bills.
Staff said the paving RFP follows the paving plan adopted at the budget workshop; the board approved sending the RFPs after staff reported they had already notified local paving contractors and will post the solicitation on the Maine Municipal Association site. An affirmative 3–0 vote authorized distribution of the paving RFP to secure a contractor and get work scheduled early in the season.
The board also approved soliciting bids for propane and heating oil; staff (Derek) said the solicitation aims to lower the town’s heating costs. That motion passed 3–0.
Quarterly ambulance-account write-offs were presented for referral to a collection agency. Manager Matt clarified these actions move accounts to external collection and do not necessarily represent full forgiveness. The meeting record lists the write-offs in a format shown as "$20,91.96"; the transcript formatting of that figure is unclear, and the exact total should be confirmed with town accounting records. The board voted 3–0 to approve the write-offs.
Finally, the board approved payment of town payables in the amount of $1,233,385.35 by a unanimous vote.
All motions described above passed on recorded 3–0 votes.
