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Webster board extends Birch Crest tree‑removal contract with $82,000 not‑to‑exceed cap
Summary
The board approved an addendum to extend the Birch Crest Tree and Landscape contract through Dec. 31, 2026, setting a not‑to‑exceed amount of $82,000 after discussion about uncertain remaining tree counts and prior ash‑tree removals.
The Webster Town Board approved a contract addendum extending its unit‑price tree removal agreement with Birch Crest Tree and Landscape Incorporated from Oct. 3, 2025 through Dec. 31, 2026 and set a not‑to‑exceed amount of $82,000. Council members debated the fiscal prudence of an extension without a precise tree count, noting the original inventory and the ash‑tree removals that drove earlier work.
Staff explained the contract is an extension of unit prices rather than a fixed‑scope job; tree removal costs are charged per tree based on size and whether canopy removal or stump removal is required. Paul Adams, director of finance, and parks staff said prior work reduced the initial inventory and that most heavy work occurred in the first year following the ash‑tree issue, suggesting the probability of exceeding the proposed cap is low. A motion to approve the addendum with a not‑to‑exceed $82,000 figure passed on roll call with all present members voting in favor.
Board members asked staff to monitor requisitions and report if projected spending approached the cap so elected officials could consider further action or an alternative procurement approach before additional funds are committed.
