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Ball Chatham CUSD 5 board approves routine contracts, handbooks and grant filings
Summary
The Ball Chatham CUSD 5 school board unanimously approved a slate of routine items, including an auditors' engagement, bond confirmation, multiple student-handbook updates, several procurement awards and the consolidated district plan to enable FY27 grant applications.
The Ball Chatham CUSD 5 Board of Education on the May meeting approved a series of routine but consequential items needed to keep district operations on schedule.
Board members voted to approve an engagement letter to retain auditors to perform the district audit in August; trustees clarified the motion would hire auditors rather than approve a completed audit. The board also confirmed the Illinois State Treasurer bond requirement so the district can handle anticipated bond proceeds (presented as roughly $14 million in the discussion).
Trustees accepted a library grant of approximately $37,486 and authorized the district librarian to manage the funds. The board adopted several student-handbook updates across schools — including tardy progressions, wearable-technology language, Chromebook referral language at the middle school and clarified restroom-use expectations at the high school — and approved a consolidated district handbook that adds a return-to-school protocol requiring written medical documentation after hospitalization or significant health changes.
Facilities-related procurements carried by vote included a three-year custodial-supplies contract awarded to Masco Packaging, a snow-removal agreement with the sole responsive bidder (identified in the meeting as "Mr. Frosty") at a flat annual base cost of $80,000, and an energy-transition lighting purchase for new LED fixtures funded in part by a Department of Commerce and Economic Opportunity grant (the district reported receiving roughly $62,000 toward the project).
The board also approved the consolidated district plan required to file FY27 federal grant applications (Titles I–IV) and adopted the final 2025–26 school calendar reflecting weather/e-learning days. For items requiring a roll call, the transcript shows unanimous approval by the board members present.
The board scheduled a hearing and will finalize related items at the June meeting.
Votes and formal motions recorded in the meeting were procedural and approved as presented; no contested motions or failed votes were recorded in the transcript.
