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Board says DASNY award received but roof bids leave $85,000 shortfall; trustees urge moving forward
Summary
Village staff reported a DASNY (grant) award for a roof project but said bids exceeded the grant by about $85,000; trustees agreed to proceed with the project while exploring how to cover the local share and to have legal/finance staff review paperwork.
Village staff told trustees that a DASNY grant award letter has arrived but that recent project bids exceeded the grant amount, leaving an estimated funding gap of about $85,000. Trustees discussed timing, procurement steps and options for covering the village’s required share of the project cost.
A staff speaker said the village received the DASNY award letter only in the past week and cannot access grant funds until DASNY assigns a project number and paperwork is complete. Trustees agreed the roof needs to be replaced and favored proceeding with the procurement once paperwork and fiscal arrangements are clear. One trustee said they would share a funding idea with the board for consideration.
Trustees directed that the DASNY paperwork be reviewed by the village attorney/administrator ("Ted" referenced in the discussion) before final vendor commitment. The board noted that portions of the project might be carried into the next fiscal year depending on cashflow and vendor timing; trustees said they were not opposed to proceeding to avoid further deterioration of the building.
The discussion is administrative; no binding loan or funding source was finalized. Trustees asked staff to return with clearer cost allocation proposals and to provide the DASNY project number and timeline when available.
