Madison awards maintenance-garage contract, moves forward on 911 voice-recorder procurement

Madison’s Board of Selectmen approved several capital and contract actions on Nov. 12, voting to award the Town Campus maintenance garage restoration contract and to replace the municipal 911 voice/recorder system.

For the maintenance garage, the board voted to award a contract (listed in the meeting packet as "be P construction") in the amount of $229,548 for reskinning the building, replacing doors and upgrading heating and electrical systems. Staff said the garage houses expensive grounds equipment and needs a watertight structure and updated HVAC to protect operations. The award is budgeted in FY2024–25 capital funds and is subject to Board of Finance approval of additional funding.

On emergency communications, the board discussed a replacement voice/recorder system after staff discovered the town’s existing recorder was failing. Jeremy (spokesperson for the department) told the board the recorder captures 911 calls and radio transmissions for police, fire and ambulance and is required for records-retention compliance. The board approved a funding request from the communications fund (transcribed in the packet as $1,658.60) and later approved awarding a contract to the vendor transcribed as "Even tied Communications" for a voice-recorder system in an amount transcribed as $118,652.60; both actions are pending Board of Finance approval of the funding.

Notes and clarifications: the vendor and some amounts appear in the meeting packet as transcribed and may reflect transcription artifacts in the audio transcript; the board’s votes at this meeting authorized the awards pending the Board of Finance completing funding approvals and signing. Town staff will finalize vendor agreements and coordinate payment through the Board of Finance.