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Group's request to use Pearl River High School field prompts questions on insurance and fee waivers
Summary
Board members asked for more details after a proposal to allow an outside football league to use the Pearl River High School football field for activities and fundraising raised questions about who would run the program, insurance coverage, whether student benefit was clear, and whether fee-waiver procedures had been followed.
A proposal to allow an outside football league and related fundraising activities on the Pearl River High School football field prompted board scrutiny over operational and liability concerns.
PRC SD relayed questions about the group's application and readiness to run the program, asking who would manage operations and whether the activity would directly benefit district students. PRC SD also raised concerns that the organization had characterized the use as a fundraising activity and inquired about insurance coverage and waivers: "I had some questions about this, particularly...insurance," PRC SD said during discussion.
Board members sought clarity on whether the group completed the standard facility-use application, whether they intended to charge participants or spectators, and whether fundraising proceeds would return to district programs. PRC SD noted that fee waivers are sometimes considered when a community activity demonstrably benefits students, but emphasized the need for transparency about where revenue would go and for confirmation of required insurance and background checks.
The board did not record a formal approval or vote on the facility request during the portion of the transcript provided. PRC SD said staff would follow up with the organization to clarify outstanding items and ensure the district's facility-use and insurance requirements were satisfied before any definitive approval.
Next steps: District staff to contact the requesting organization for documentation of insurance, a completed facilities application, disclosure of fundraising plans and confirmation of student benefit; no final decision was recorded in the meeting transcript.
