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Board reviews capital maintenance strategy and seeks $100M referendum draw for targeted renovations
Summary
Administration outlined a two‑track capital plan: a $100M bond referendum draw for site‑specific reconditioning and new construction plus a maintenance 'buckets' approach for urgent non‑bond repairs. Staff flagged daily maintenance volume, limited trades staffing, and the need to replace aging HVAC, plumbing and roofs.
District facilities staff told the board a 2023 contracted facilities assessment (NPS) identified thousands of incidences across district buildings and that ongoing daily maintenance now averages roughly 22 documented incidents per day. Facilities leaders said a small maintenance crew with specialized trades cannot clear that volume without structural funding changes.
Allan, operations lead, told trustees the district consolidated NPS findings and ongoing requests into a PowerBI dashboard that groups roughly 11,137 reported incidences into about 400 actionable projects. "Our maintenance people have an impossible job; give them trust and the flexibility to fund these buckets," he said, urging the board to authorize category buckets for health/safety, building envelope, mechanical/electrical/plumbing, site conditions and interiors.
Administration proposed financing the effort in two parts: (1) a $100 million referendum issuance (Series 2026A) for defined new construction and major reconditioning projects with final maturity aligned to prior issuance (proposed March 1, 2045), and (2) annual capital and 8% funding plus special projects (Series 2026B / short‑term notes) totaling roughly $24 million for the coming year's capital needs and flexible non‑bond maintenance buckets.
CFO Miss Tucker and financial advisor Jay Glover presented timing and terms: the referendum draw would not exceed $100 million; the district previously issued $60 million, of which about $11 million has been spent and $35 million encumbered; the short‑term 8% notes would mature March 1, 2027. Mr. Glover said the debt structure is designed to remain within the district’s millage levy targets while providing funds for large system replacements and site work.
Board members emphasized urgency for roofs, HVAC and plumbing that exceed patching, and requested more granular estimates for proposed 'special projects' and a clearer schedule of when specific school systems would be addressed. Administrators said some results will be scheduled for summer work windows and that the board will receive monthly audits of bucket spending.
A motion to authorize resolutions to proceed with the 2026 bond issuance will be brought forward as part of the capital budget process; trustees were briefed and the administration advised further budget readings and public hearings ahead of bond sale.
