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Commission awards $2.52 million overlay contract after procurement questions
Summary
The commission authorized a $2,522,710.82 contract to Superior Bowen Asphalt Company for about 14.26 miles of overlays (IFB 2026‑009) after staff described procurement confidentiality safeguards and pavement condition metrics; motion passed 7–0.
The Board of County Commissioners authorized Public Works to contract with Superior Bowen Asphalt Company for approximately 14.26 miles of road overlays in unincorporated areas under IFB 2026‑009 at a cost of $2,522,710.82.
Public Works presenter Ryan Sims described the project as part of the annual asphalt maintenance program and said the work would help prevent more costly repairs later. The scope is approximately 14 miles of overlays and staff said three bids were received, with Superior Bowen the low bidder. Purchasing manager Robin Lines explained the county’s solicitation process, noting that the county enters a “cone of silence” after issuing a solicitation, that vendor questions are handled publicly through a clarification process so all bidders receive the same information, and that bids had been reviewed with no questions identified.
Public commenter Ben Hobert raised past bid results and small margins between low and next‑to‑low bidders on earlier projects and asked how the county assures confidentiality and whether past overlay longevity had been reviewed. Staff said past work with the vendor had been reviewed and that procurement policies had been followed.
Commissioner Hanslick moved to authorize the contract; Brewer seconded. The clerk’s roll call recorded seven votes in favor, none opposed.
Next steps: staff will execute the contract and schedule the overlays; commissioners said maintaining pavement condition (county PCI targets) and monitoring outcomes will remain priorities.
