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Commissioners alarmed as Flagler County begins reset of 10-year asset-inventory and surplus list
Summary
Flagler County commissioners called a surplus/asset-inventory list "alarming" after staff said many items on the list are likely gone. Procurement staff said a 10‑year gap prompted a policy reset with annual inventories and departmental asset managers.
Flagler County commissioners pressed staff on a long-overdue surplus and fixed-asset list during their June 1 meeting, after members raised concerns about missing high-value items and recordkeeping.
Commissioners described the list as "alarming" and questioned why some items — including Mobi mats used on dunes — appeared on the surplus list despite reports they had been loaned or returned. One commissioner said the list contained entries that raised an "antenna up" concern about accountability.
Robert Rounds, procurement manager, told the board the county’s asset inventory "hasn't been done in probably 10 years," and that when he examined historic records many items were over 25 years old and likely no longer in use. "The majority of this stuff is gone," Rounds said, and he recommended a policy reset that would require each department to name an asset manager and perform annual inventories.
Staff and counsel said part of the current effort is a clearing of long-standing records to align books and to ensure transfers and disposals have required paperwork. They noted some items may have a zero current value because they are fully depreciated, explaining why the list can show high original purchase prices even when the items are obsolete. County staff said they will provide additional documentation and, if desired by the board, return the surplus item for further review.
The discussion covered the process for approving disposals and the backlog created when inventories were not maintained. Procurement said the county will update its fixed-asset policy to make tracking more stringent and to hold departments accountable; staff will share the revised internal policy with commissioners for review. Several commissioners said they will meet with the county administrator to get further explanation before approving related agenda actions.
What’s next: Procurement plans annual inventories, stricter transfer documentation, and departmental asset managers; staff will respond to commissioner requests for follow-up and may return surplus items for reconsideration.
