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Board weighs gym audio-visual upgrade as donors pledge funds and staff seek more bids
Summary
Trustees discussed a proposed gym audio-visual upgrade with about $12,000 in pledged donations so far and a vendor quote near $54,000–$60,000; board asked staff to pursue additional bids, examine technical options (projector vs. TVs) and consider grants or community foundation support.
Board members discussed a proposal to upgrade the gymnasium audio-visual system after the system failed during past events. Trustees reported two pledges of $6,000 each and an additional early check, and heard a vendor quote in the range of about $54,000–$60,000 for equipment and installation.
Discussion focused on whether to use TV monitors or a high-lumen projector and screen, vendor selection processes (state purchasing agreement versus an RFP), and the opportunity for grant funding or advertising revenue to offset costs. Trustees recommended getting additional vendor bids, visual examples of installations in similar gyms, and clarity on projected life span and maintenance agreements for projector or TV options.
The board indicated general willingness to proceed if additional vetting supports the proposal and suggested a decision timeline may come next month after more information and potential grant results are available.
