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Committee reviews IT and telecom actuals, asks for license and storage breakdown
Summary
Staff presented about $700,000 in IT and telecom actuals charged to city lines and the committee asked for a breakdown that separates non‑cash GASB 96 entries, enumerates licenses (Adobe, Microsoft) and confirms storage and license allocations for future cost‑saving analysis.
The committee reviewed IT and telecom actuals billed to the city’s budget lines and identified follow‑up tasks to better understand recurring costs.
Scott (staff) presented the IT/telecom actuals and said the total appears to be approximately $700,000; members asked that the GASB 96 subscription credit be separated because it is a non‑cash accounting entry, and requested that staff add a column enumerating license counts and storage allocations (for example, number of Acrobat or Microsoft licenses) so the committee can analyze per‑license costs. Members also noted large pass‑through charges to third parties (for example, VC3) and asked staff to verify what is included in those vendor invoices.
Next steps: staff will produce a revised spreadsheet that pulls GASB 96 out of cash totals, adds license counts and storage items and identifies major vendor pass‑through charges to support further budget discussion.
