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Council reviews updated policy manual, petty‑cash changes and credit‑card rules; Fire chief requests vacation carryover for 24‑hour shifts
Summary
Staff presented revisions to the city policy manual including petty-cash fund reallocations, travel/reimbursement clarifications, expanded department‑head credit‑card authority and a fire‑department request to allow up to 120 hours of vacation carryover for 24‑hour shift staff.
City staff walked the council through a set of updates to the personnel and finance sections of the policy manual, covering petty cash, travel and reimbursement, credit-card authority and several procedural clarifications.
Staff said the draft separates water and sewer petty-cash funds (proposing $500 for water and $100 for sewer) rather than treating them as a single pooled fund, and recommended raising the city petty-cash threshold from $1,000 to $1,200 with discrete small funds for building permits and court. The draft also allows department heads to hold charge accounts or credit cards for routine purchases, subject to receipt and approval controls.
On personnel matters, staff proposed referencing the United States Department of Labor’s salary-threshold standard for FLSA exempt‑employee status instead of hard-coding a dollar amount in the policy. The fire chief asked for an addition allowing firefighters on 24‑hour shifts to carry over a maximum of 120 vacation hours to the next calendar year; council discussed how holiday and vacation pay should account for 12‑ and 24‑hour shift schedules and noted the budget impact.
Staff said they will refine the manual, work with department heads on SOPs and bring recommendations back to council for approval; no formal adoption occurred during the work session.
