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Russell County opens bids for supplies and road work; accepts some vendors, tables others
Summary
The Fiscal Court opened sealed bids for janitorial supplies, fuel, road oil, chip‑seal and asphalt; it accepted Hudson Company for road oils, approved a contract with Selby Asphalt Maintenance, rejected a lone fuel bid to rebid, and tabled rock awards pending a side‑by‑side price comparison.
Russell County Fiscal Court reviewed multiple sealed bids at its May 11 meeting and took mixed actions: accepting known vendors for certain road oils and an asphalt maintenance agreement, rejecting a lone fuel bid, and tabling several rock and stone awards pending further price comparisons.
Clerk opened sealed bids for janitorial and laundry supplies from vendors including Danville Office Equipment, Norex (current vendor) and a new polybag bidder. Court members instructed staff to compile a spreadsheet comparing per‑item unit prices so the county can purchase lowest‑priced items across vendors rather than awarding a single supplier for every line item.
For fuel, only White Oil Company submitted a bid priced at 0.15 above rack; members labeled that as high and the court voted to reject the lone fuel bid and re‑advertise to solicit additional bidders.
Hudson Company, the county's current vendor for road‑oil products and cold mix materials, was the only bidder for several oil items. After discussion, the court moved and voted to accept Hudson for the listed oil products.
The court reviewed chip‑and‑seal and hot‑mix asphalt pricing from multiple vendors (Gaddy's, Harris Contracting, Rogers) and discussed index‑based price adjustments, per‑mile haul charges and daily minimums. The court accepted Selby Asphalt Maintenance's agreement to provide asphalt repairs, crack sealing, emergency road services and other maintenance tasks, authorizing Selby to perform work under the contract terms.
Two rock/stone bids (Gaddy and Rogers Group) produced inconsistent item lists and haul charges. County staff were asked to produce a side‑by‑side comparison for the court; the court voted to table final rock awards until the next meeting or a special call so commissioners can review the spreadsheet.
Where the record showed motions and voice votes, court members signaled approval; specific roll‑call tallies were not read into the public transcript. Staff were directed to return with a spreadsheet of comparable unit prices for supplies and rock so the court can finalize awards.
