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Braidwood auditors, MFT miscoding leave city facing reimbursements; lead-service-line survey planned
Summary
City staff told the council the 2023–24 audit is complete but the city faces $91,287.37 in reimbursements from MFT/Rebuild-Illinois miscoding and an identified local cost of $47,890.75; the city also contracted 120 Water to survey 241 residences for lead-service-line data to meet IEPA requirements.
Braidwood — Finance staff told the City Council on Nov. 25 that the 2023–24 audit is complete and that the city will sign a letter to begin the 2024–25 audit in January, but also detailed accounting problems requiring reimbursements.
Staff reported miscoding between Motor Fuel Tax (MFT) and Rebuild Illinois funds that created a reimbursement liability of $91,287.37. Of that total, $12,775.00 was labeled MFT but actually Rebuild Illinois funds (already expended), $78,512.37 were charges not attributed to IDOT accounts and $36,476.15 was identified as an incorrect charge from last year’s road program. The finance report attributed a local cost of $47,890.75 to the error and described roughly $2,000 remaining to close out some project accounting lines.
Separately, the city said it completed its GATA (grant accountability) audit for 2021 and is now eligible to apply for state and federal grants without the prior restriction. That clearance is a condition for some grant-funded programs.
On water infrastructure, the council heard that the city contracted 120 Water to complete an IEPA-mandated lead-service-line survey. Staff said surveys will go out in December to about 241 residences for which the city lacks lead-pipe data; the survey asks household construction dates and upgrades to help prioritize any remediation. Once inventory data are collected staff will pursue funding opportunities, including the Illinois LSLI grant program, to support inventory and potential replacement work.
Finance said the city could face fines if the 2024–25 audit is not filed on time; staff will proceed with the next audit engagement and follow up on MFT reimbursements and coding corrections.
What’s next: Finance will reconcile IDOT/MFT accounts, remit required reimbursements, and report progress; water staff will oversee the 120 Water survey and pursue grant funding for lead inventory work.
