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Council accepts June financial report but requires explanation for uncleared December checks and a $59,000 deposit
Summary
Council voted to accept the June 2025 financial reconciliation with a condition: if the December uncleared checks and the $59,000 deposit still appear in the July reconciliation, staff must provide explanations to the council.
Council members reviewed the June 2025 financial reconciliation and raised concerns about report 'blanks' following a switch to online QuickBooks and missing explanatory detail. The independent accounting firm (JD and Associates) had certified the bank‑to‑QuickBooks reconciliation, but councilmembers identified uncleared checks from December and a $59,000 deposit that were not clearly reconciled in the June report.
Council sought specific traceability for check numbers and deposits; staff said the detailed 'statement of activity' file contains context and pledged to reconcile items for the July report. After discussion, Alderman Tremble moved and the council seconded a motion to approve the June financials with the stipulation that if the unclear checks, payments and deposit continue to appear in the July reconciliation staff must provide written explanations at that time. The motion passed by voice vote.
