Sandy Oaks council hears 18–24 month proposal to codify ordinances; vendor pitches searchable online code

Crystal Hayes, a representative of MUN Code (now part of CivicPlus), presented a codification and code‑management proposal to the Sandy Oaks City Council on July 24, saying the company would catalog and organize the city’s ordinances into a single searchable code and perform a legal review. Hayes told the council the full project typically takes 18 to 24 months and that the initial quoted cost (listed in the proposal) would be invoiced in milestone payments spread over two fiscal years.

Hayes said the service includes a legal review to identify errors or conflicts, online hosting with search and translate features, a three‑times‑a‑year supplementation cadence with annual consolidation and printed copies, and a feature called “Orbank” to hold newly adopted ordinances until the next supplement. She highlighted premium tools — a version‑compare feature to show edits, an MUN Pro research tool to draft or compare ordinances from peer cities, and integrations for agenda management and 311/asset modules.

Council members asked about options and pricing tiers. Hayes described phased invoicing tied to execution, legal memo delivery and proofs, and said 25% would be invoiced at contract execution with later payments due at milestones. She emphasized ADA accessibility efforts and mobile responsiveness for residents. Hayes also demonstrated ability to link zoning notes to GIS maps and to provide e‑notify features so residents can subscribe to updates for specific code sections.

Mayor Martinez and council members thanked Hayes and asked staff to continue discussions and circulate the proposal and any follow‑up materials. Hayes said CivicPlus would make an account representative available and work with staff on a next step; council agreed to review the materials and revisit the item at a future meeting.