Groveland council directs staff to prepare RFP for citywide operational audit

Chief Operating Officer Michelle Michnoff presented Council with options for a citywide review of operations on May 18, explaining differences between a formal operational audit and a broader operational assessment. Michnoff summarized proposals and price ranges from several firms: Aclarian (operational assessment; noted in materials at $84,700), Aline Accounting Partners (larger-scope option in the presentation materials), Carr, Riggs & Ingram (audit-focused approach), and Cherry Bekaert (faster-delivery option). The presentation distinguished an audit's compliance and control focus from an assessment's improvement and capacity-building emphasis.

Council members discussed tradeoffs. Council Member Amy Jo Carroll expressed support for an assessment approach based on prior positive work from Aclarian, while Vice Mayor Gaines preferred using a firm with no prior city involvement to ensure independence. Mayor Keith Keogh emphasized the need for a thorough review of systemic risks and internal controls beyond a lighter-touch assessment. After discussion, the council reached consensus directing staff to prepare a formal Request for Proposals for a citywide operational audit so the city can obtain an independent, comprehensive review.

The presentation materials noted this item is not budgeted and would require a budget amendment if Council proceeds; staff indicated an audit path may require a formal sealed RFP when estimated cost thresholds are exceeded and identified optional delivery timelines and pricing presented by respondents.