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Madison County approves $10,500 ES&S interim maintenance quote and certifies annual roads report
Summary
County clerk Glenn Smith presented and the board approved a $10,500 interim ES&S post‑warranty license and maintenance quote for June 1–Sept. 30, and the commissioners accepted the annual local roads and bridges operational report (Section 6 certification).
The Madison County Commissioners approved an interim $10,500 quote from ES&S to cover post‑warranty license, maintenance and support for election equipment from June 1 through Sept. 30, and accepted the county’s annual operational report for local roads and bridges (a Section 6 certification).
County clerk Glenn Smith outlined that two existing agreements governing equipment purchased in two phases were on different renewal schedules; the interim quote would consolidate coverage through September to bridge those schedules before the broader multi‑year agreement is negotiated. "So I'm asking the board to approve the quote that I presented to you," Smith said, noting that the longer contract due in September may include added features and costs.
Smith reviewed items covered by the broader inventory — DS200 scanners and express vote ballot‑marking devices — and questioned whether some onsite services (for example, precinct kits and on‑site vendor support days) remain necessary. Commissioners asked to review the broader upcoming agreement before final renewal in September.
The board approved the interim ES&S quote by voice vote; individual roll‑call votes were not recorded in the transcript. The commissioners also moved to accept the annual operational report for local roads and bridges (Section 6) and approved it by voice vote. The meeting adjourned after the votes.
