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Council reviews scanning and cloud-permitting software; scanning contract postponed
Summary
Council reviewed proposals for a records-scanning service (~$29,900 one-time plus recurring fees) and a cloud permitting system (first-year ~$21,000, multiyear renewal); a motion to postpone the scanning contract passed and the cloud permitting proposal was discussed but not approved.
Mayor (Speaker 3) summarized two procurement topics: a scanning and document-management proposal totaling about $29,900 (approximately $14,500 recurring annual support plus an implementation/scanning fee) and a CloudFormick permitting system with a first-year cost of about $21,000 and multi-year renewals projected around $15,000–$17,000 annually.
Council discussed the costs and operational benefits: the permitting software would consolidate building permits, licensing, code enforcement and provide a public-facing mobile component for maintenance requests and inspections integrated with GIS. The laser-scanning proposal would digitize historical records for searchable retrieval. After discussion, Councilmember Marjorie's Belkieu moved (and a councilman Greg seconded) to postpone action on the laser/document-scanning contract until additional review; the chair recorded the postponement.
Council requested staff present alternatives and cost comparisons and to return with recommendations on integration with existing systems and training costs before any contract approval.
What happens next: Staff will collect additional options and cost comparisons for both record-digitization and permitting software and return to council for further consideration.
