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Mount Zion District Library trustees approve fund, investment and security policies and ask trustee to study solar panels
Summary
At its Jan. 13 meeting the Mount Zion District Library Board of Trustees approved a fund-balance classification policy, an investment-of-public-funds policy (by roll call), and a security camera policy, kept closed-session minutes sealed and asked a trustee to investigate a possible solar-panel installation.
Mount Zion District Library Board of Trustees President Sheri Jesse called the meeting to order at 7:00 p.m. on Jan. 13. Trustees Sheri Jesse, Holly Larson, Michele Stine, Stephen Rathnow, Marci Rockey and David Brewer attended; Michael Van Pelt was absent. Library Director Ashley Batchelder was present.
The board approved several routine governance measures and policies. Holly Larson moved to adopt the agenda; Michele Stine seconded and the motion carried. Larson later moved to approve the minutes of the Dec. 9, 2025 meeting; Marci Rockey seconded and the board approved those minutes. Michele Stine moved to approve the current bill list; Stephen Rathnow seconded and the motion carried. The board reviewed the income statement and financial statement for the month ending Dec. 31, 2025 and discussed the treasurer’s report (no further financial detail is recorded in the minutes).
On personnel matters, the board reviewed the personnel PTO policy and tabled the item; the minutes record the item as tabled without additional action. For new business, the board conducted its semi-annual review of closed-session minutes; Holly Larson moved that the minutes remain closed, Marci Rockey seconded, and the motion carried, keeping those minutes sealed.
The board approved three formal policies. Michele Stine moved to adopt the Fund Balance Classification Policy; Holly Larson seconded and the motion passed. Marci Rockey moved to approve the Investment of Public Funds Policy; Stephen Rathnow seconded and the motion passed on a roll-call vote (the minutes note a roll-call vote but do not record the tally). Stephen Rathnow moved to approve the Security Camera Policy; Holly Larson seconded and the motion carried.
David Brewer raised a facilities item, asking whether the board wanted to investigate installing solar panels at the library. The minutes state that Brewer will investigate options and report back to the board; the entry indicates direction to study the possibility rather than authorization to proceed.
The meeting record shows required compliance documents were completed: a Certificate of Status of Exempt Property and a Statement of Economic Interest were signed during the meeting (the minutes provide no further detail about the documents). The meeting adjourned at 7:46 p.m.; minutes were submitted by Secretary Stephen Rathnow.
The minutes record actions and approvals but do not include roll-call tallies where a roll-call vote is cited, nor do they provide substantive detail about the librarian's report or the treasurer's discussion beyond noting that discussion took place.
